The business world continues to experience multiple operational changes due to new technological trends that often emerge. Today, you do not have to report to a physical office to work.
You can work from home during regular office hours. This type of arrangement can still be successful if you follow the correct process. Many organizations are facing various challenges working from home.
Some have not taken measures to curb security concerns of their systems, employee, and customers, which leads to data breaches and high fines imposed on such organizations.
That is why it is vital to set remote access policies to guide your team in managing company devices, passwords, usernames, and other sensitive components.
Define Who Can Access Your System
Before you starting giving remote access login credentials to your internal network, ensure you identify the specific people allowed to access your systems. This will enable you to control login from malicious sources or people who may not have good intentions for your business.
To make things easier, you should vet your employees during boarding to ensure that you’re recruiting the right people for your organization. Take their details and use the information to give them access to your network system.
Monitor Remote Network Access
Once you give your employee the right to access your system, ensure you follow up to keep track of logins from legitimate sources. You can create systems to track the login details such as IP address, time, and date. This will help you check if the person who signed has the privileges or not.
If you notice malicious logins from unauthorized persons, you should take immediate action by blocking the person out of the system. It will also be a great chance to identify loopholes that the person might have used to access the system. You want to ensure that you protect your system as much as possible to avoid a data breach.
Encrypt Sensitive Data
Every organization has sensitive and confidential information that shouldn’t be shared with third parties. Such information should have a high level of protection to avoid access by online scammers.
These days, information can leak within the company from one employee to another and can be hijacked by the wrong people. Some employees can also lose their gadgets, and the information can leak to other sources. In this case, it’d be best to encrypt the data to protect it from outsiders.
Use Specific Gadgets
To avoid too much exposure of your system to unauthorized people:
• Consider issuing regulated gadgets to your workers.
• You should monitor the devices and upgrade your systems often.
• Encourage employees to avoid connecting personal devices to the work network system.
• Employees should not share their login information with other people, such as family and friends.
Let your employees report any unusual changes with their work computers to the IT department to mitigate any malicious activities that could compromise the system. This will prevent data leaks and exposure.
User authentication allows a computer or any device used by your employees to verify the person’s identity when login into the system. It offers an additional layer of protection by ensuring that only authorized personnel log into the system.
A network administrator can use various technologies such as SSO to authenticate users. If a user cannot authenticate the information, the system will not allow him/her to log in.
Avoid Giving Access to Third-Party Vendors
If your organization has third-party vendors such as suppliers and other service providers, you should avoid giving them access. You can’t trust anyone, especially when it comes to sharing sensitive and confidential data. Some of them can manipulate your sensitive data if they get access to your systems. It’d be best to give access to specific employees.
The Bottom Line
Any organization that creates remote access policies has excellent chances of overcoming many security challenges. Do not wait until you experience a malicious attack before taking security measures. It could be late, and you risk a data breach.