Choosing the right managed print service for a business can be overwhelming. With so many different providers and services, it can be difficult to know which suits your company’s needs best. However, this guide will help you understand what to look for in a managed print service and how to determine which provider is the right fit for you.
Know Your Company’s Needs
Take some time to consider your company’s needs before you search for a managed print service. Consider the number of printers and copiers you have, the types of documents you need to print, how often you print, and if any additional services, such as mobile printing or document management, are necessary. Once you know exactly what your company needs from a managed print service provider, it will be much easier to identify which is best suited for your business.
Research Providers
Once you know what type of services and features you require from a managed print service provider, start researching potential companies that offer those services. Make sure to read customer reviews and check out any industry awards the provider may have received for their services. Additionally, inquire about any additional services they may offer that could benefit your business.
Compare Pricing and Customer Support
When researching potential managed print service providers, compare their prices and customer service options. Consider how much you are willing to pay for the printer or copier supplies you need, as well as the costs associated with each provider’s services.
Additionally, investigate what type of customer support is available in case of technical issues or other questions regarding the provider’s services. Check out reviews from previous customers to learn more about each company’s level of customer service before making a decision.
Test It Out
Once you have a list of potential providers, it is important to test the services before making a final decision. Many managed print service companies offer free trials or demos so you can be sure that their services meet your company’s needs. Take advantage of this opportunity and ensure the provider offers all the features and services necessary for your business.
Ask Questions
If you still have questions after researching different managed print service providers, don’t hesitate to reach out and ask them. Examples of questions you might consider asking include the following: What type of printing equipment do they offer? Are there any additional features or services available? What kind of customer support do they provide? How quickly can you get supplies and service calls if a problem arises?
Finalize the Decision
Once you have done your due diligence and considered all of these factors, it is time to make a final choice. Choose the managed print service provider with the best features, customer support, and pricing for your business’s needs.
Choosing the right managed print service provider for your business is an important decision that should not be taken lightly. By taking the time to research potential providers, compare prices and services, test out their offerings, and ask pertinent questions, you can ensure that you select a provider that fits your company’s needs and budget.
